Pflegedienstleister
Digitization of cleaning schedules and patrol control
Success Metrics
Target Audience
Care facilities, hospitals, nursing homes, and outpatient care services with 20–500+ employees. The target audience includes nursing management, hygiene officers, and facility managers who need a digital solution for documenting cleaning rounds, hygiene controls, and room care – especially for compliance, quality assurance, and efficient personnel planning.
The Challenge
Paper-based cleaning schedules led to illegible entries, missing signatures, and incomplete documentation.
No traceability of who cleaned which room when – problematic during hygiene issues or audits.
Manual evaluation of lists was time-consuming and error-prone – especially for shift planning.
No real-time overview of cleaning round progress during shifts.
Compliance requirements (e.g., hygiene regulations) were difficult to prove.
“We constantly had paperwork chaos – illegible lists, missing signatures, and great uncertainty during audits whether everything was documented.”
The Story
Pflegedienstleister operates multiple care facilities and faced the challenge of systematically and traceably documenting cleaning rounds. Paper-based cleaning schedules were confusing, and required evidence was often missing during audits.
The company implemented LiteLog to digitize cleaning schedules. NFC tags or QR codes were placed at each room and checkpoint. Employees scan these before and after cleaning with their smartphone – including timestamp and optional photo documentation.
Nursing management has an overview at all times of which rooms have already been cleaned and which are still pending. During hygiene inspections or regulatory audits, seamless reports can be exported within seconds. Manual evaluation of paper lists is completely eliminated, significantly simplifying shift planning.
“LiteLog has taken our documentation to a new level. We finally have the traceability required for audits and quality assurance.”
The Results
100% paperless documentation: All cleaning rounds are digitally captured with timestamps.
50% time savings: No more manual list evaluation, automated reports for audits.
80% higher traceability: Seamless documentation of who cleaned which room when.
Real-time overview: Nursing management immediately sees cleaning round progress.
Better compliance: Automatic evidence for hygiene regulations and regulatory audits.
The Experience
Implementing LiteLog was a quantum leap for us. Previously we had mountains of paper lists that no one could really trace. Today our employees simply scan the codes at the rooms, and we have all data immediately in the system. During audits, we can prove within seconds that all hygiene requirements were met. The time savings in administration is enormous – we now invest the gained time in care instead of paperwork. The app is so simple that even new employees are ready after just a few minutes. For any care facility that values quality and traceability, LiteLog is indispensable.