Pricing

Q: Do you charge per employee or per site?

Neither. Three flat prices: Basis €79, Betrieb €199, Profi €399 per month. Which one applies depends only on how many employees you have. Sites, buildings, rooms and devices are unlimited.

Q: I run a security service. Isn't there a separate guard tour package?

It is the same product: patrols, checkpoints and logbook are included in every plan. 20 guards means the Betrieb plan, no matter how many phones.

Q: I operate my own buildings with technical staff and contractors. Where do I belong?

Right here, in the same plan as a service provider. Contractors with their own account count like your own employees; contractors who only clock in via web check-in need no account.

Q: Do temps, floaters and mini-jobbers count?

Every created, non-archived employee account counts, admins included. Anyone who stops working for a while is archived and no longer counts; on reactivation everything is back.

Q: What happens when I exceed the limit?

When you create the next employee, the portal suggests the next plan. You switch with one click, pro rata from that day.

Q: Does customer access cost anything?

No. Logins for clients never count. Customer access is included from the Betrieb plan.

Q: Do my employees need a smartphone?

No. A shared tablet with card, web check-in in the browser or Telegram all work without a personal device.

Q: We track residents or pupils, not employees. What does that cost?

Tracking residents, pupils, participants and visitors is priced by number of locations and people. Request a quote and you'll get it the same business day.

Q: Can I cancel monthly?

Yes, at the end of the month. With yearly billing, at the end of the year.

Q: What happens after the 14 days?

Your account stays, you choose plan and billing. Nothing is charged without a purchase.

The price depends only on how many employees you have. Sites and devices are unlimited.

4.9 / 5

Basis

79 €per month

plus VAT

Employees: up to 15
Custom forms: 10
Automations: 3

Time tracking with timesheets & payroll export
Attendance tracking
Patrols & checkpoints
Guard tour system & logbook
Tasks & checklists
Proof of service
ChatGPT & Claude integration (2 people)

Try for free

Betrieb

199 €per month

plus VAT

Employees: 16 to 50
Custom forms: 30
Automations: 10

Everything in Basis, plus:

Shift planning & absences
Customer management (incl. access, tickets)
Subcontractor management
Lone worker protection
REST API & webhooks

Try for free

Profi

399 €per month

plus VAT

Employees: 51 to 150
Custom forms: unlimited
Automations: unlimited

Everything in Betrieb, plus:

Quality management
Escalation chains
Audit trail per Annex 11 and Part 11
AI assistant Hannah: phone, appointment booking & employee chat
Microsoft Entra ID (SSO)

Try for free

Custom

More than 150 employees or special requirements

Contact

Quote after a call

Everything in Profi, plus:

Custom development
Your own DPA, hosting as required
Requirements of your IT audit
On-site support & training

Get in touch

All prices net, plus VAT · 14-day free trial, ends automatically · cancel monthly · yearly billing: two months free

All features in detail

Funktion	Basis	Betrieb	Profi	Custom
Price and billing
Flat price per month	€79	€199	€399	Quote
Employees	up to 15	16 to 50	51 to 150	over 150
Yearly billing (two months free)	€790	€1.990	€3.990	Contract
Who countsEvery non-archived employee account, your own staff and contractors alike, admins included. Customer logins never count. Creating employee no. 16 moves you to the next plan.	Employee accounts	Employee accounts	Employee accounts	Employee accounts
Sites, buildings, rooms, checkpoints and devices	unlimited	unlimited	unlimited	unlimited
Storage for photos and reports	10 GB	50 GB	100 GB	as needed
Clocking and scanning
Check in via NFC, QR code, GPS zone or a button in the app
Employee card on a shared company device
Web check-in without an app: QR or NFC opens the browser, enter staff number, done
Time tracking without an app via Telegram bot
Automatic clock-in and clock-out via GPS zone, automatic end when someone forgets to clock out
Real-time attendance list and evacuation list
Mobile app for iOS and Android, offline mode
Patrols and checkpoints
Checkpoints via NFC chip, QR code, Bluetooth beacon or GPS, floor plans per level
Patrols with order, time windows, recurrence rules and public holidays, also across several sites (district)
Task at the checkpoint, done or not done with reason and photo
Patrol report with map and timeline, version history of routes
Room tasks and reports
Room tasks by role: cleaning, caretaking, technology and security each see their own list
Intervals from daily to yearly, maintenance series, due dates
Ad-hoc task from phone or portal, one-off, with deadline, for a person or role
Report with photo, location, timestamp and text blocks; becomes a task for the right trade; sent by e-mail as PDF with acknowledgement
Overdue task: flagged and pushed to the supervisor
AI classification of reports, voice memo transcription€5 AI budget per month included
Crews: one task for several employees, one person closes it for all
Logbook and alarms
Digital logbook with structured fields, filter by site, employee, period
Alarm on missed checkpoint, patrol, time window or shift no-show via push and e-mail
Alarm via SMS and phone callAvailable in Basis and Betrieb as an add-on for €19 per month	Add-on	Add-on
Force overview: live status board
Lone worker protection: check-in timer, alarm to the supervisor when a check-in is missed
Time tracking and planning
Working time with breaks, travel time and site changes
Timesheet per employee, CSV and Excel export for payroll
Correction and late entry by the supervisor with reason in the history
Target hours and target time windows per site or area, series, target vs. actual
Shift planning with planning board, staffing indicators, substitutes, working-time warnings
Holiday and absence management with approval in the app
Customer orders with staffing needs and transfer into the shift plan
Contractors and subcontractors
Contractors clock in via web check-in, no app and no account
Subcontractor access: contractor with its own employees and released sites or areas
Forward defects with photo to the service provider, status until completion
Forms and automations
Custom form templates (checklists, inspection reports, handovers, quality checks)	10	30	unlimited	unlimited
Fill in the app, also offline, translated into 15 languages
Handover and daily reports with signature, material consumption
Automation rules (e-mail, push, in-app)	3	10	unlimited	unlimited
Escalation chains and task actions in automations
Proof and reports
Dashboard per site: fulfilled or missed per area, open tasks per trade, KPI dashboards
Proof per site and period as PDF, export CSV and Excel
Automatic report dispatch per month	5	20	unlimited	unlimited
Your own logo on reports, your own e-mail sender
Report builder, custom report templates per recipient, ZIP export
Customer access: client or owner sees logbook, attendance, tasks and reports themselves
Customer tickets and material in the customer portal
Quality management: quality checks per site, defect analysis, inspection reports
SLA evaluation per client or service provider (fulfilment against contract target)
Administration, compliance, support
Roles and permissions, employee, device and customer management
Two-factor login, sign-in with Microsoft account
Microsoft Entra ID (SSO): company login only, users and roles automatically, directory sync
Audit trail for all actions, GDPR, GoBD, hosting in Germany, 15 languages
Audit trail per Annex 11 and 21 CFR Part 11: mandatory reason for changes, digital signature, ALCOA+Available in Basis and Betrieb as the Compliance add-on for €49 per month	Add-on	Add-on
REST API: shifts, times, orders, material, reports, API keys with scopes
ChatGPT and Claude integration (MCP): your AI assistant reads reports, creates tasks and analysesIn Basis for two people, from Betrieb for all employees	2 people
Webhooks to third-party systems
Support by e-mail and WhatsApp
Phone support
AI assistant Hannah
AI phone answering: takes calls from customers and employees, creates reports and tasksPhone minutes under fair use, usage-based above that
Appointment booking by phone and via booking page
Internal knowledge in the employee chat: instructions, site info and procedures on request
Custom only
Individual DPA, hosting and security evidence for your IT audit
Choice of hosting: Germany (default), dedicated instance, on-premise
SLA 99.9% contractually guaranteed, dedicated contact person
Mandated for all contractors of a tender, tenants per service provider
On-site onboarding and training, data migration, export guarantee, invoice payment, term contract, tender documents

One-off costs and hardware

Item	Price	What's included
Self-service setup	€0	Training video, help centre, assistant in the portal
Setup via Teams	on request	Create sites, employees, roles, series and reports together, 90 minutes plus follow-up
On-site setup and training	on request, plus travel	One day at your premises: attach tags, train employees, first report
Checkpoint tag (NFC, metal surfaces too)	€2.00	The standard for checkpoints, weatherproof. Pack of 15 for €29.99, also 50 and 200, sticker optional
Check-in tag (NFC)	€1.80	For clocking in at the site, pack of 25 for €44.99, sticker optional
Employee or person card	€1.60	For shared company devices, residents and participants, pack of 25 for €39.99
Devices	not required	Your own NFC phones are enough. Ready-configured company phone (Samsung Galaxy A16) €279.99, terminal tablet with wall mount on request

Add-ons, cancel monthly

Add-on	Price	What for	Already included in
WhatsApp channel	€15 / month	Clocking and scans via WhatsApp without an app; Telegram is included everywhere	—
SMS and calls	€19 / month	Alarms, check-in reminders and notifications to employees without an app	Profi, Custom
Compliance	€49 / month	Audit trail according to ALCOA+ and 21 CFR Part 11, mandatory reasons, digital signature	Profi, Custom
AI budget	€20 / month	Raises the included AI budget from €5 to €20	—

Frequently asked questions

Do you charge per employee or per site?

I run a security service. Isn't there a separate guard tour package?

I operate my own buildings with technical staff and contractors. Where do I belong?

Do temps, floaters and mini-jobbers count?

What happens when I exceed the limit?

Does customer access cost anything?

Do my employees need a smartphone?

We track residents or pupils, not employees. What does that cost?

Can I cancel monthly?

What happens after the 14 days?

How much storage for photos and reports is included?

Are there setup fees?

Which hosting options are there?

Have a question that isn't answered here? Write to us — we usually reply within one business day.

Residents, pupils, visitors

Tracking residents, pupils, participants or visitors?

For accommodation, schools, nurseries, training providers and events: people without an app and without an account, with a tag or card at the terminal. Priced by number of locations and people, on request.

Request a quote

Customer voice

„Clear, quickly explained and audit-proof. Exactly what we were looking for."

Marco V.

Managing director, SAÖ services company

< 1 day

from login to the first documented shift

100%

audit success rate at the next inspection

Pricing

Tracking residents, pupils, participants or visitors?

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