Discover key attendance tracking and guard patrol terminology explained clearly. LiteLog’s glossary helps you understand essential digital time tracking concepts.
An audit trail – also known as an audit log – records every relevant action in LiteLog together with timestamp, user and context. This makes it possible to trace who created, changed or confirmed information at any time. The protocols are stored tamper-resistant and form the basis for legally compliant archiving. Security providers obtain a complete chain of evidence that supports internal controls and external audits.
A checkpoint is a designated location where security or service staff routinely perform inspections to document the proper condition of facilities, buildings, or process steps. The time, location, and any special notes are electronically logged and summarized in tour reports.
In 2019 the Court of Justice of the European Union ruled that employers must provide an objective, reliable and accessible system for recording working time. LiteLog delivers this by automatically documenting shifts, protecting records with digital signatures and making evaluations available centrally. This creates transparency for employees, clients and regulators alike.
A digital or electronic signature attaches a cryptographically secured fingerprint to every attendance or patrol record. LiteLog generates these signatures automatically whenever a check-in, checkpoint or report is completed. Any later manipulation becomes visible immediately because the signature would no longer be valid. This provides legally robust, audit-ready evidence for all documented activities.
Geofencing automatically checks whether a person is inside a defined geographic zone when performing a check-in. LiteLog places virtual fences around sites, checkpoints or patrol routes. If the check-in happens outside this zone, the system warns users and can block confirmation. This ensures that evidence is created exactly at the required location.
GoBD stands for the German principles for properly maintaining, storing and accessing books and records in electronic form. They define how digital business records must be kept to satisfy tax authorities. LiteLog helps security providers comply by documenting data immutably, logging every action and archiving evidence in an audit-proof way. Digital guard books and working time records therefore meet GoBD expectations.
A guard tour system is a digital solution for planning, executing and evaluating patrols by security and service personnel. It replaces manual punch clocks with mobile data collection via app, enables real-time monitoring, GPS-based tracking and automated reporting.
A man-down alarm protects lone workers in security when they run into trouble or remain motionless. LiteLog monitors sensors such as motion detectors, orientation sensors or manual panic buttons. If no activity is detected within a predefined time window, the system automatically sends an alarm including location data. Control centres and colleagues can react immediately and dispatch help – fully documented in the audit trail.
NFC (Near Field Communication) is a special form of RFID for close-range communication of about 10 cm. An NFC tag is a passive chip that stores data and transfers it when placed near an NFC-enabled device. Typical use cases include contactless payment, access control and quick data exchange.
A push alert is an instant notification on smartphones or control rooms that LiteLog triggers automatically when deviations or incidents occur. Typical scenarios include missed checkpoints, emergency calls, man-down alarms or geofencing violations. Decision makers receive all relevant information in real time, can issue instructions and document corrective actions. The alert history becomes part of the audit trail for full traceability.
RFID (Radio Frequency Identification) is a wireless method for automatically identifying and tracking objects or people. An RFID system consists of passive or active transponders (tags), a reader and an antenna. It is used in logistics, access control, inventory management and many other fields.
Section 17 of the German Occupational Safety Act obliges employees to report hazards and defects without delay. LiteLog offers digital reporting channels embedded in patrol workflows, incident reports or man-down systems. Security staff can document risks, notify responsible managers and record follow-up actions – all fully traceable in the audit trail.
