For Pharma & Life Sciences

Digital cleaning documentation for pharma & life sciences.

Q: Can different cleaning types and intervals be stored separately?

Yes. Daily, weekly, monthly and deep cleaning — each with its own interval, its own checklist and its own documentation depth. You can also set up separate surface and cable duct cleaning as their own types.

Q: How do we keep an overview across several buildings?

The multi-site overview shows all buildings in one view. For each area you see who performed which cleaning type and when. Lab, technical areas and office side by side — filtered by building, cleaning type or period.

Q: Does the system work in zones without mobile coverage?

Yes. We provide rugged wall terminals and NFC-capable industrial tablets. Authentication via tag, selection of the cleaning type, fully offline-capable. As soon as the device is back online, it syncs automatically.

Q: Is a simple confirmation enough in offices instead of a full protocol?

Yes. You configure the documentation depth per area. More sensitive areas (labs, technical areas) get a full protocol with timestamp and person, offices a simple “done” confirmation. All in the same system, all traceable in the history.

Q: Is LiteLog a validated GxP system?

No — deliberately not. LiteLog documents in a supporting role in non-classified areas; that requires no validation project, so you are up and running in days instead of months. For your supplier assessment we provide documentation on functionality, hosting, security and the data processing agreement (DPA).

Q: Who is responsible when an audit comes?

You are — but we support you: filtered PDF evidence per area and period, history exports and, on request, joint preparation with your QA team.

Q: How are deviations and incidents captured and prioritized?

Reports are created directly in the app — as text, photo or voice memo with automatic AI transcription. The AI classifies every report by category and severity; critical deviations escalate automatically to the responsible people via workflow rules. Category and severity can always be overridden manually.

End-to-end proof for daily, weekly and deep cleaning — from the lab to the office. Supporting your GMP documentation, for non-classified areas. Works entirely without smartphones.

Request a demo & consultation →Try free for 14 days

Operative in a protective suit wiping a stainless steel surface in a pharma lab

problem

Audit coming up. Cleaning evidence unclear.

Whether it is your client's QA spot check or an internal audit: only what is properly documented counts. Excel lists and paper protocols are no longer enough for daily, weekly and deep cleaning.

01 / EVIDENCE

Cleaning evidence patchy?

Excel lists, paper protocols, missing timestamps. In an audit or spot check, only what is properly documented counts.

02 / OVERVIEW

Several buildings, no overview?

When labs, technical areas and offices are managed separately, the big picture gets lost. Who cleaned what, where, and when?

03 / INTERVALS

Intervals provable in an audit?

Store, document and prove cleaning types and intervals separately in an audit — without Excel workarounds.

How LiteLog solves it

Documented end to end. Audit-ready. Out of the box.

Five building blocks for cleaning documentation in pharma environments — for non-classified areas, from the lab to the office wing.

NFC cleaning start per area

Cleaning staff scan the tag at the area entrance, pick the cleaning type (daily / weekly / deep) and start the documentation. Server-side timestamp, clearly attributed to the person.

Cleaning types & checklists

Each cleaning type has its own checklist and its own documentation depth. A complete history, guided by the ALCOA+ data integrity principles.

Multi-site overview

All buildings in one view. You see when and how staff cleaned every area — lab, technical areas and office at a glance.

Tamper-evident records

Every cleaning activity is recorded with person, time and area — no silent after-the-fact edits, exportable as PDF for your audits.

External providers managed cleanly

Separate logins for cleaning companies, separate responsibilities per area, complete evidence per provider — audit-ready even when providers change.

Typical workflows

From daily wiping to deep cleaning.

Three building blocks that work in pharma environments: differentiated cleaning types, selection before starting work, and graded documentation depth per area.

Store cleaning types flexibly

Daily, weekly and monthly cleaning, deep cleaning, plus separate surface and cable duct cleaning. Each type has its own interval, its own checklist and its own documentation depth.

Selection before starting work

Before starting, staff pick the cleaning type on the terminal or mobile device. The system automatically documents start, duration, area and person. Works equally well with your own staff and external cleaning teams.

Graded documentation

More sensitive areas (labs, technical areas): full protocol with timestamp and person. Less critical areas (offices): a simple “done” confirmation is enough.

Site overview · Today 14:08Live

🏢

Building A

Technical areas

12/12

🧪

Building B

Lab

8/8

📄

Building C

Administration · 2 pending

4/6

📦

Building D

Warehouse

3/3

Total today

27 / 29 completed · 2 open

Hardware for zones without mobile phones

NFC for areas. Terminals for critical spots.

In areas where private mobile devices are not allowed, we provide rugged, industrial-grade terminals and NFC-capable devices. Cleaning staff authenticate with a tag, pick the cleaning type and start the documentation — fully offline-capable.

Wall terminalNFC tag per areaOffline modeLab-suitableIndustrial tablet (optional)

In pharma environments: the more sensitive the area, the stronger the authentication. Wall terminal at the lab entrance, NFC tag in the office wing, industrial tablet for mobile cleaning teams.

Example · Lab with a phone ban

Entirely without mobile phones. Offline-capable. Documented end to end.

1Cleaner scans the NFC tag at the lab entrance
2Picks “deep cleaning” from the stored list on the wall terminal
3System documents start, area, person and cleaning type
4On completion: confirmation at the terminal, entry in the history

Wall terminal · Lab B-12

14:08:22 · NFC tag detected

14:08:22 · Auth: M. Kovacs (Cleaning GmbH)

14:08:31 · Selection: deep cleaning

14:08:31 · Area: Lab B-12

14:08:31 · Start documented

14:54:08 · ✓ Confirmed — history entry #R-3041

Compliance

Honestly scoped: supporting documentation — not a validated GxP system.

LiteLog documents cleaning in non-classified areas — supporting your GMP documentation. LiteLog is not a system validated under EU GMP Annex 11 or FDA 21 CFR Part 11 and does not replace documentation that requires validation. That is exactly why you can roll it out without a validation project.

For non-classified areas
Labs without cleanroom classification, technical and storage areas, corridors, offices, break rooms. Classified cleanrooms (grades A–D) and product-contact processes remain the domain of validated GxP systems.
Who, when, what — traceable
Every cleaning activity clearly attributed: person, server-side timestamp, area, cleaning type. Exportable as filtered PDFs for your audits.
Guided by ALCOA+
Attributable, legible, contemporaneous, original, accurate: the data integrity principles guide the documentation — clear attribution, timestamps, no silent changes.
Hosted in Germany · GDPR-compliant
Servers in German data centers, data processing agreement (DPA) included. No data transfers to third countries.

Download DPA (AVV) ↓·Details on data protection & hosting →·See pricing →

Rollout

How the rollout works.

No self-setup required: you reach out — we prepare your account. Your teams start with ready-to-use cleaning checklists.

Contact & demo

You reach out via the contact form or book a demo directly. In the call we clarify areas, evidence obligations and workflows — and honestly whether LiteLog fits.

We set up your account

Sites, checkpoints, patrols and your cleaning checklists are prepared by us. Your teams receive ready-made access — no setup effort on your side.

Pilot in live operation

Start in one building or area, typically 6–8 weeks. Paper continues in parallel — the switch is risk-free.

Evidence & rollout

The first monthly report comes as an audit PDF at the push of a button. Then roll out to further areas and sites.

No extra hardware needed — LiteLog works on smartphones with NFC. For phone-ban zones: wall terminals and NFC devices, offline-capable.

LiteLog brochure on digital cleaning documentation in pharma environments

Digital cleaning documentation for pharma as a brochure

End-to-end evidence for labs, technical areas and offices — supporting your GMP documentation, explained on a few pages.

Daily, weekly and deep cleaning fully documented
Chain of evidence guided by ALCOA+ principles — for non-classified areas
Multi-site overview for QM and FM leads
NFC- and terminal-ready — even in mobile-free zones

Download pharma brochure

FAQ

Common questions from pharma QA & facility teams.

Questions from QA leadership meetings and facility workshops. A quick call clears this up in 10 minutes.

Which areas is LiteLog suitable for?

Non-classified areas: labs without cleanroom classification, technical and storage areas, corridors, offices, break rooms and outdoor areas. Classified cleanrooms (grades A–D) and product-contact processes require validated GxP systems — LiteLog does not replace those; it complements them with end-to-end cleaning transparency.

Can different cleaning types and intervals be stored separately?

How do we keep an overview across several buildings?

Does the system work in zones without mobile coverage?

Is a simple confirmation enough in offices instead of a full protocol?

Is LiteLog a validated GxP system?

Who is responsible when an audit comes?

How are deviations and incidents captured and prioritized?

Ready for your next audit date?

In a demo call we walk through cleaning checklists, the multi-site overview and audit exports on your use case — and we are upfront about where LiteLog fits and where it does not.

Request a demo & consultation →Try free for 14 days

GMP-supporting documentation

For non-classified areas — ready to go without a validation project

Hosted in Germany

GDPR-compliant, DPA included, no third-country transfers

End-to-end evidence

Who, when, what — exportable as PDF for your audits