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For cleaning company owners

Every timesheet provable. Every client invoice defensible.

Q: What if my staff don't have their own smartphone or won't use it?

They use a cheap duty phone or a shared tablet on site. Personal PIN at scan so the hours are unambiguously linked. No requirement to use a private phone.

Q: What does the proof I show a complaining client look like?

A standardised PDF: per day, in/out timestamps, staff name, scan location. Exported straight from the app. In 95 % of cases the complaint dies before it leads to a deduction.

Q: Does it work in basements or sites without Wi-Fi?

Yes. The app stores scans offline and syncs automatically once back online. Critical for underground garages, warehouses, old buildings with bad signal.

Q: Can my staff scan each other in or take the code home?

No. The scan is bound to location + time + personal PIN. A photo trick won't work — the QR code rotates or can be combined with a GPS geofence. Tampering is logged.

Q: How do I move the hours into my payroll software?

By CSV or DATEV direct export. Hours, breaks, overtime per staff member — ready for payroll. Works with DATEV, Lohn AG, Lexware, Sage and every common payroll system.

Q: What does it cost? My margins are tight.

We charge per site, not per staff — no matter if 1 or 10 cleaners scan there. With 15 sites typically under 1 % of revenue, covered alone by the complaints that no longer happen.

Q: How fast are we live?

3–5 days for the first sites. We prepare and ship QR codes, brief staff in 10 minutes on site, configure the payroll export once. We accompany the rollout.

LiteLog documents exactly who was where and when — the basis for payroll, client invoices and complaint defence. End the missing slips at month-end and clients suddenly wanting to pay only "half".

Free consultation →Test for free

✓ Clock in & out with timestamp✓ Per site, per staff member✓ Complaint-proof documented

How LiteLog helps in a cleaning firm

Three owner problems. One solution.

Timesheets, client billing, complaints — three constants, all rooted in the same question: "Who was actually there, when?" LiteLog answers it once, cleanly, provably.

Timesheets without paper chaos

Staff scan on site — clock in, break, clock out. Timestamps land straight in payroll. No more missing slips, no more handwritten "around 6 to 9" estimates.

Client invoice with proof

Per site, per day, per hour — clean documentation. When the client asks "why 86 hours?" you deliver a PDF in 30 seconds. Instead of digging through slips and Excel.

Punctuality you can see

Live overview: which site is staffed, who is late, where no one started. You step in before the client calls. Instead of learning at 9 a.m. that no one showed up at 6.

One system for all three use cases. Timesheets, billing and punctuality from the same data source — set up once, clean for life.

Why this matters financially

Timesheets are your cashflow. Excel is your risk.

Every hour you cannot prove, the client writes off. Every inflated time comes back as a complaint. Both eat margin — at thin cleaning margins, it shows immediately.

Classic

Handwritten timesheets

"Around 6 to 9" — vague, unverifiable.

Excel cleanup at month-end

4–8 hours per site, often on the weekend.

Client claims "no one was there"

You have no counter-proof. Hours struck off.

Staff arrive 20 min late

You don't notice. The client does.

LiteLog

✓

QR scan on arrival & departure

Second-precision timestamp per site.

✓

Payroll export at the press of a button

Hours per staff member, ready to hand off.

✓

PDF proof for any doubt

Per site, per day, per hour, documented.

✓

Live alert on lateness

You react before the client notices.

Worked example

A cleaning firm with 20 staff, on average 140 hours / month across 15 sites. Just 2 % unprovable hours at a 22 € billing rate means:

56 h

loss / mo

22€

/ hour

1,232 €

loss / month

Simple to deploy

Three steps to go live.

No IT project, no expensive hardware. What you need: one QR code per site and the smartphone your people already carry.

Set up sites, stick on QR codes

One weather-proof QR sticker per site — at the entrance, in the switchgear cabinet, in the cleaning closet. We ship, you stick. No drilling, no cabling.

Staff scan in & out

Hold the smartphone over the code — done. Personal phone or duty phone. Works offline, syncs automatically. Intuitive even with language barriers: green = in, red = out.

Payroll & invoicing on demand

Month-end: export hours per staff member — directly to DATEV or your payroll software. Per site: client invoice with proof PDF. No Excel work, no detective work.

Client billing · Mainzer Tor officeReady ✓

Billing period

March 2026 · 22 working days

Hours

86 hours

On time

98%

Gaps

Attachment: 22 daily proofs with timestamp, staff identification, location.

↓ Invoice attachment as PDF

What you get out at the end

Six reports. On demand.

From the scans come the reports you need anyway: payroll, client, complaint, costing. No double entry, no Excel cleanup.

Report 01

Payroll timesheet

Per staff member: days, hours, breaks, overtime. Direct export to DATEV, Lohn AG or your own payroll software. The month-end typing marathon is gone.

Report 02

Client billing

Per site: hours, days, staff deployment with timestamps. Attach as PDF straight to the invoice — the client sees every shift, every complaint dies before it starts.

Report 03

Complaint receipt

"No one was there on March 15." — answer as a PDF in 30 seconds: timestamp, staff, location, duration. Complaint defused before it escalates.

Report 04

Site costing

How many hours does site X really cost? Versus the calculation? Spot loss-makers early — adjust the contract instead of bleeding margin silently.

Report 05

Automatic proof of service

Choose your building blocks — times, completed sites, complaints, patrols. LiteLog generates the proof of service per site and time period automatically and sends it to the client as an audit-proof PDF/A. No more piecing it together.

Dashboard

Your own KPI dashboard

Every user builds their own dashboard. Live metrics such as staffed sites, open patrols, and target vs. actual hours show the status of every contract at a glance.

GDPR-compliant · German hostingMinimum-wage law documentedDATEV export included

Right for every cleaning contract

From a single site to a 15-site portfolio.

The same platform, four typical contract types. You pay per site — no matter how many staff scan there.

Maintenance cleaning

Offices, practices, law firms — daily or several times a week. One QR code per site, clean timesheet per staff member. Standard case, ready to go.

Glass & special cleaning

One-off jobs, teams on changing sites. Staff scan in on location — billing per job, straight to the client.

Several sites in parallel

10+ sites, mobile teams. Live overview: who is where, what's running, where it's stuck. Dispatch reacts in real time instead of learning in the evening what went wrong.

Subcontractor deployment

Subcontractors scan the same QR code. You see immediately who actually showed up and net out cleanly — no more debate over hours.

Numbers from real deployments

What changes for cleaning owners.

Averages from pilot customers with 8–25 sites, measured after 90 days of operation.

−7 hrs

admin per week on timesheet maintenance

+3%

billable hours through clean capture

< 30 sec

complaint-receipt PDF on the client call

98%

punctuality across all sites

— Customer voice

„Before LiteLog I spent two days at month-end on timesheets — and still had a client complaining every month. Today I export payroll in 5 minutes, and if anyone asks I send the PDF. Discussion over.“

Saniteq GmbH & Co. KG

Cleans 50+ Sanifair facilities at German motorway service stations

2 days

saved monthly on payroll prep

open hour complaints since rollout

+ 4%

more billable hours per site

Security & compliance

MiLoG, GDPR, customs audit — all covered.

Cleaning is a focus of minimum-wage and undeclared-work checks. LiteLog documents in an audit-proof, MiLoG-compliant, tamper-resistant way. More on data security.

Minimum-wage law & working-time law
Second-precision recording of working time, breaks and maximum hours. 2-year retention, automatic.
GDPR & German hosting
Servers in Germany, DPA included, role-based access. Staff data only visible to payroll.
Customs & authority audits
On an undeclared-work check: PDF excerpt per staff member, per site — submission-ready. Tamper-resistant.
German cleaning collective agreement
Minute-accurate capture mapped to the cleaning wage groups (LG1 ~€15/h, up to LG6 €18.40/h). Night, Sunday and holiday premiums flow directly into payroll — no Excel transfer.

FAQ

Frequent questions from cleaning owners.

Straight from sales calls with owners and management.

More on how it works:
Time tracking · Attendance tracking · Report builder · KPI dashboard

What if my staff don't have their own smartphone or won't use it?

They use a cheap duty phone or a shared tablet on site. Personal PIN at scan so the hours are unambiguously linked. No requirement to use a private phone.

What does the proof I show a complaining client look like?

A standardised PDF: per day, in/out timestamps, staff name, scan location. Exported straight from the app. In 95 % of cases the complaint dies before it leads to a deduction.

Does it work in basements or sites without Wi-Fi?

Yes. The app stores scans offline and syncs automatically once back online. Critical for underground garages, warehouses, old buildings with bad signal.

Can my staff scan each other in or take the code home?

No. The scan is bound to location + time + personal PIN. A photo trick won't work — the QR code rotates or can be combined with a GPS geofence. Tampering is logged.

How do I move the hours into my payroll software?

By CSV or DATEV direct export. Hours, breaks, overtime per staff member — ready for payroll. Works with DATEV, Lohn AG, Lexware, Sage and every common payroll system.

What does it cost? My margins are tight.

We charge per site, not per staff — no matter if 1 or 10 cleaners scan there. With 15 sites typically under 1 % of revenue, covered alone by the complaints that no longer happen.

How fast are we live?

3–5 days for the first sites. We prepare and ship QR codes, brief staff in 10 minutes on site, configure the payroll export once. We accompany the rollout.

Brochure

Cleaning & facility operations guide.

How to make timesheets provable, reduce complaints and free your payroll prep from Excel chaos — with QR-based documentation from live operations.

Service-evidence template aligned with DIN 13549 / BS 11000
How to evaluate site rounds in 90 seconds
Complaint workflow from defect photo to resolution
ROI calculation: admin per site before / after
Onboarding plan for 5 sites in 2 weeks

↓ Download brochure14 pages · PDF · free · no signup needed

Ready to make every timesheet provable?

14 days free. We set up your first site together and ship the first QR codes. By the first payroll run the system has paid for itself.

Free consultation →Test for free

First site live in 3 days

incl. QR codes and staff onboarding

First payroll export

after 30 days, straight into DATEV

Hosting in Germany

GDPR-compliant, DPA included

Other industries

Security services Hotels & hospitality Communal accommodation Pharma Care & elderly care