LiteLog Caretaker & Janitorial Software

LiteLog bills as a transparent monthly licence — packages from €39/month, billed per package and not per employee. There are no setup costs and no special hardware. You start with a 14-day free trial and see the full feature set before you decide. Employee count and sites can be expanded without a per-person surcharge.

No. LiteLog runs on the caretakers’ own smartphones (Android and iOS). Check-ins only need QR codes you print yourself or NFC tags; fixed terminals or time clocks are not required. Your own compatible devices can be added at any time.

Yes. LiteLog hosts all data in Frankfurt on German servers, encrypts data transfers and offers role-based access controls. Clients receive restricted access and only see the evidence for their own sites. This reliably meets the requirements for technical and organisational safeguards.

Yes. Unlike specialised tools (e.g. Clockin for time tracking only, pure guard-tour tools for security only), LiteLog brings several trades together in one system. Caretaking, cleaning and security staff work with the same site and employee master data, one login and shared analytics — without duplicate entry.

Setup typically takes less than an hour: sign up in the portal, create sites and tours, invite staff and place QR codes or NFC tags at the locations. No IT technician and no server infrastructure are required. Onboarding guides and videos are available.

Yes. Patrols and tasks can be captured offline, e.g. via NFC in basements or areas without mobile coverage. Data is synchronised automatically once an internet connection is available.

No. They simply speak the report as a voice memo – even with gloves on or on the move. LiteLog transcribes the recording GDPR-compliant in the EU and automatically classifies the incident by category and severity. A burst pipe escalates immediately via your workflow rules instead of waiting in a text note.

Effective facility patrols follow four principles: (1) adapt routes to the property type (residential vs. commercial vs. industrial), (2) set intervals according to criticality (daily, weekly, monthly), (3) place checkpoints at critical spots (main entrance, plant room, underground car park, emergency exit), (4) document and escalate deviations automatically. LiteLog supports all of this in one app — without manual post-processing.

Paper checklists are replaced by NFC or QR checkpoints on the property. LiteLog records every patrol with a timestamp, GPS verification and photo documentation on a normal smartphone — without special hardware. This automatically creates a complete record that you deliver to your clients as a report. Particularly relevant for caretaking services with multiple properties and documentation duties.

An NFC tag or QR code is attached to each building. The caretaker signs in on arrival and signs out on leaving. Working time is recorded per site — automatically and without manual entry. With several buildings per day, a complete time log is created, ready for payroll and clients.

The property manager receives structured reports per site and period: patrols, completed tasks, defect reports and time logs. Internal details are controlled via roles and permissions — each client only sees the records for their own sites.

Since the ECJ ruling of 2019 and the German Federal Labour Court decision of 2022, employers in Germany must systematically record their employees’ working hours — regardless of company size. A mandatory electronic form is not yet in force, but the draft law provides for it. With LiteLog you record sign-in and sign-out tamper-proof via smartphone or NFC terminal and are prepared for the obligation.

As an evidence chain within the daily routine: the clearing tour is scheduled per site, on site a scan plus photo is enough — both with unchangeable timestamps. The report to the owner goes out automatically. If a black-ice liability question comes up months later, the proof is available in seconds instead of file folders. What documentation is mandatory is explained in our article on winter service documentation.

The tenant calls, the AI assistant Hannah answers and captures the request as a structured report. The AI categorises it, a workflow creates the task for the caretaker — and the property manager sees the status via client access without asking. From call to completion, one documented chain.

Via the maintenance chain: the device inventory knows every inspection interval and reminds you in time, a workflow creates the task, completion happens with an inspection form — and the proof stays archived on the device. The same pattern covers playground checks and other public-safety duties.