Your own forms without IT
Build your own forms and checklists without coding: assemble fields, define required fields, publish – from then on they are instantly available in the app. This digitizes inspection records, handovers and quality checks exactly to your process.
- ✓Multiple field types and required fields
- ✓No coding, directly in the settings
- ✓Instantly available in the app
Scoring with a pass mark
For quality control it matters not only that a check happened, but how well it went. Award points per answer, weight individual fields more heavily and set a pass mark in percent. The finished report then states passed or failed – traceable for you and your client.
If someone reports a defect, the form can demand a photo and a note right away. A checklist item can become a real task with an assignee and a due date. And if the score falls below your mark, an automation rule can react to it.
- ✓Points per answer, weighting per field
- ✓Pass mark in percent, result in the report
- ✓Mandatory photo and note on a defect
- ✓Checklist item becomes a real task
Ready to go: prebuilt templates – on mobile, even offline
Five default templates are ready right after sign-up – cross-industry and usable immediately. For security services there is an additional library of prepared templates: import the ones you want with one click as a draft, adjust them and publish.
Forms are filled in where the work happens – on the smartphone, even in a basement without signal. As soon as a connection is back, LiteLog syncs the responses automatically; all results land together in the unified reports view further down this page.
- ✓5 default templates from minute one
- ✓Security template library ready to import
- ✓Every template fully customizable
Create templates with AI – from text, PDF or Excel
You don't have to rebuild existing paper forms: upload the PDF (up to 8 pages) or the Excel file – or describe the form in one sentence – and AI creates a template draft in the builder. You review, adjust and publish. AI form creation is included free in all plans.
- ✓PDF or Excel upload becomes a template draft
- ✓Or simply describe the form in one sentence
- ✓The draft stays fully editable – nothing is published unreviewed
One timeline for incidents and form responses
No more switching between lists: incidents and submitted forms come together in one shared timeline across all sites. Dispatchers and site managers see at a glance what happened – chronologically and traceably.
Entries are captured where they occur: as an incident directly on site or as a completed form.
Every entry carries badges for category and severity – often automatically from AI categorization. Filter by site, time range, category or urgency and find exactly the records that matter in seconds.
- ✓Badges for category and severity
- ✓Filter by site, time range and urgency
- ✓Signed photo and media preview right in the entry
Reports you assemble yourself
Every client wants a different record. With LiteLog you assemble exactly the report you need, from building blocks instead of spreadsheet work.
You choose the content, the period and the property. LiteLog creates the report and sends it automatically, as a PDF/A: revision-safe and archivable for the long term.
- ✓Pick the building blocks: time tracking, attendance, patrols, guard book, incidents or property metrics.
- ✓Set the scope: filter by period, property, shift or site.
- ✓Define recipients and schedule: once, daily, weekly or monthly.
Automated delivery to clients
Once set up, delivery runs on its own. LiteLog creates the report at the scheduled time and sends it to the defined recipients, internal teams as well as clients.
The record arrives on time, without anyone having to remember it.
Revision-safe as PDF/A
Reports are sent as PDF/A, the standardised archive format for revision-safe long-term archiving (ISO 19005, adopted in Germany as DIN ISO 19005).
A PDF/A stays readable and unchanged for years. It is suited to audits, client evidence and statutory documentation duties, and it supports GoBD-compliant filing as well as record-keeping duties under the GDPR.
- ✓standardised archive format (ISO 19005 / DIN ISO 19005)
- ✓readable and verifiable, unchanged, for years
- ✓suited to client evidence and audits
- ✓supports GoBD-compliant archiving
The month-end chain
The monthly report is the end of a chain that runs automatically all month long — fed by time tracking, patrols and reports, delivered in your own branding.
FAQ
Frequently asked questions about reports & forms (FAQ)
What is the difference between an incident and a form response?
An incident documents an occurrence (e.g. an event or a handover). A form response is a submitted form, such as a checklist or inspection record. The unified view brings both together in one shared timeline.
Which templates are available right after sign-up?
Five default templates are ready right after sign-up and can be used across all industries – for a quick start with no setup.
Can AI create a form for me?
Yes. Describe the form in one sentence or upload an existing PDF (up to 8 pages) or Excel file – AI creates a template draft with matching field types. You review and publish the draft yourself. The feature is included free in all plans.
Can I fill in forms offline?
Yes. Forms can be filled in without a connection; LiteLog synchronizes the responses automatically once a connection is restored.
Can I build my own reports?
Yes. With the LiteLog report builder you choose the content, filters and layout yourself. No technical knowledge is needed: pick the building blocks, set the period, define the recipients.
Can LiteLog send reports automatically?
Yes. You define recipients and a schedule: once, daily, weekly or monthly. LiteLog creates the report and sends it automatically to internal teams or clients.
In which format are reports sent?
Reports are sent as PDF/A, the standardised archive format for long-term, revision-safe archiving (ISO 19005, adopted in Germany as DIN ISO 19005). Exports as CSV and Excel are also available.
Are the reports archivable in a revision-safe way?
Yes. Thanks to the PDF/A format, LiteLog supports revision-safe and GoBD-compliant archiving. Reports remain unchanged and verifiable at any time.
What permissions does a user need to see the unified view?
The view is role-based: users only see incidents and form responses if their role has the corresponding permission. This keeps client data and internal records cleanly separated.