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Rozwiązanie LiteLog
LiteLog Building Cleaning Software
Just scan. The app shows the rest.
Building cleaning software bundles site planning, quality inspections, photo documentation and proof of service for cleaning companies in one app. LiteLog runs on the smartphones your team already carries, GDPR-compliant with servers in Germany and without special hardware.
What is building cleaning software?
Building cleaning software bundles site planning, time tracking, photo documentation and proof of service for cleaning companies in one app: instead of paper sheets and spreadsheets, one system documents every cleaning assignment with person, time, location and photo. LiteLog covers this across trades — cleaning, caretaking and security in one tool, GDPR-compliant with servers in Germany.
- ✓Sites & districts: Plan cleaning sites, frequencies and tours centrally.
- ✓Mobile capture: Start an assignment on site via QR or NFC — no time clock.
- ✓Photo documentation: Before/after and special cleaning with image and timestamp.
- ✓Proof of service: Document delivered cleaning services per client automatically as PDF/A.
- ✓Analytics: Live dashboard, reports and exports for billing and clients.
What features should building cleaning software have?
Good building cleaning software covers more than just time tracking. The key is that site planning, mobile capture on location, photo documentation and contract-based proof of service all come together in one system — so operations, accounting and clients see the same reliable data.
- ✓Tours & frequencies: Plan and prove recurring cleaning and special jobs.
- ✓Mobile time tracking: QR, NFC, GPS and Bluetooth beacon check-ins on existing smartphones.
- ✓Photo documentation: Capture cleaning results and defects with image and timestamp.
- ✓Proof of service & SLA: Measure fulfilment rates per contract and report automatically.
- ✓Reports & export: PDF/A in corporate design, CSV and Excel for payroll and clients.
- ✓GDPR & German servers: Encryption, role-based permissions, hosting in Frankfurt.
Service schedule as recurring tasks: daily, weekly ± 1 day
The service schedule says what to clean and how often: offices daily, glass monthly, deep cleaning twice a year. You set up each item once as a recurring task at the site. Where the exact day does not matter, allow a margin of a few days. That way you always see which items are done and which are overdue.
- ✓Daily, weekly, monthly or every few months
- ✓A margin in days instead of rigid dates
- ✓Open and overdue items per site at a glance
Quality management: inspections with scores, re-cleaning set up automatically
The site manager walks through the rooms with a smartphone and rates each area in an inspection form. Every answer scores points, and each site ends up with a percentage. If it falls below your pass mark, LiteLog creates the re-cleaning as a task and assigns it. If the task stays open, management is notified. This also suits municipal buildings such as daycare centres, schools or administration offices. If all sites share the same service specification, one inspection form covers all sites.
- ✓Points per answer and a pass mark in percent
- ✓Re-cleaning as a task with a due date, via automation
- ✓Inspection report per site and period for the client
Complaint? Proof with photo and time in one minute
“Nobody cleaned here on Tuesday.” Instead of asking around the team, open the site and see who was there and when, which tasks were ticked off and which photos were taken. Send the proof to the client as a PDF. Complaints by phone can be taken by Hannah, the AI phone assistant, if you wish.
- ✓Check-in, completed tasks and photos per site and day
- ✓Timestamp and person, cannot be changed afterwards
- ✓Proof as a PDF sent straight to the client
Your client sees the records directly
Give your client their own access. There they see for their sites when cleaning took place, how the quality inspections turned out and which defects are open. You decide what they see.
- ✓Own client access for each client
- ✓Only their own sites, no one else’s data
- ✓Reports and special requests directly in the access instead of by phone
Time tracking on site, record-keeping duty included
Cleaning staff check in and out on site by QR code or NFC. The time is booked to the right contract, and the records required under German minimum wage law are created without timesheets. What the obligation requires in detail and how mobile tracking works is explained on time tracking in building cleaning.
- ✓Check in on site by QR or NFC, no time clock
- ✓Times per site, even offline in the basement
- ✓Export for payroll and clients
More than time tracking: where, how long and what
Typical time tracking shows when. LiteLog shows where, how long and what. Checking in on site becomes proof your client can follow. How this differs from general business and time tracking software is shown in the comparison LiteLog vs. clockin.
- ✓Scan on site: A printed QR code is enough to get started. Nobody can photograph an NFC chip: whoever scans it was really standing in front of it.
- ✓Minimum duration per visit: You set how long a visit lasts at least. If someone spends less time on site, the site manager gets a message.
- ✓Marked property area: You mark the property on the map. That way you see which times were recorded on site and which outside it.
- ✓Tasks and photos: Completed tasks and photos show what was done on site.
Consumables on site: prove stock instead of guessing
With the optional material module, LiteLog keeps the stock of cleaning agents, bin liners and paper towels per site as a journal — every refill and withdrawal is a booking, and consumption is recorded on task completion in the app, offline too. When an article falls below its minimum stock, LiteLog notifies automatically; a report delivers the consumption proof per site and period.
- ✓Stock per site calculated from bookings — every figure provable
- ✓Traffic-light status and minimum-stock alert per article
- ✓Material requests with approval — from the app, the back office or the client
GDPR-compliant & servers in Germany
LiteLog hosts all data in Frankfurt on German servers, encrypts transfers and controls access via role-based permissions. Clients receive their own restricted access — they see exactly the evidence for their sites, nothing more.
- ✓Hosting in Germany, no data transfer to third countries
- ✓Role-based permissions for staff and clients
- ✓Encrypted transfer and audit-proof logs
Common concerns
Before switching to an app, cleaning companies ask us the same three questions again and again.
- ✓Too complicated for my team? Your staff only need to scan. The app shows the rest: the tasks for this location, without searching or clicking through.
- ✓Language barriers? The app and checklists appear in your staff’s language.
- ✓Subcontractors? Subcontractors get their own access and only see their own staff.
The complaint chain: from call to proven result
In LiteLog a complaint is not a note but a chain: from the call to the completion photo, every step is documented — and your client sees the result without anyone chasing calls. AI categorization sorts, the workflow dispatches.
Client gets in touch
call or QR report
AI categorizes
category + severity
Task to the site team
assigned automatically
Completed with photo
documented at the site
Report to the client
automatic, in your branding
More than 10 years experience in this industry
Companies already working with LiteLog
86M
People of aplio bank
Saniteq GmbH & Co. KG
Building cleaning at more than 50 Sanifair locations across Germany: QR time tracking with GPS verification, hours flowing into payroll without manual rework.
3-star hotel with 2 locations digitizes control rounds with two company smartphones and no extra hardware.
Sekuris Services GmbH & Co. KG
Cyfrowa kontrola wartowników i rejestracja czasu w ponad 20 lokalizacjach w całych Niemczech
Read the customer story →Integrationen
Verbindet sich mit Ihren Tools
Hannah fügt sich nahtlos in die Software ein, die Ihr Unternehmen täglich nutzt — Kalender, CRM, Messenger und natürlich LiteLog.
Wszystkie funkcje Building Cleaning Software
Time Tracking via QR Code
Clock in, break, clock out — one QR scan at the site is enough. Unlike plain time tracking, LiteLog also documents where the work happened: every stamp carries time, location and user, and becomes solid ground for payroll and client invoicing.
Mehr dazuAttendance Tracking App
LiteLog's attendance tracking app replaces paper lists and Excel: check-in via smartphone, QR code, NFC or kiosk — tamper-proof with time and location. You see live who is on site right now; in an emergency, one click turns it into the evacuation list.
Mehr dazuRounds & Control Routes
Did the night shift really check every floor? Patrols built from NFC or QR checkpoints guide your staff step by step through the site — every scan is documented audit-proof, and if a patrol is missed, the alarm system triggers automatically.
Mehr dazuService-Level Reports
Measure agreed service levels per client automatically and deliver a revision-safe service-level report at the end of every period.
Mehr dazuIncident Documentation
Forced door, water damage, shift handover: your employee takes a photo or records a voice memo — the AI categorizes the report automatically, and serious cases escalate via workflow straight to the site manager.
Mehr dazuAlarm Notifications
Night shift not started, patrol skipped, check-in missing? LiteLog doesn't wait for the monthly report — it alerts immediately, via push, email, SMS or phone call, optionally as a multi-level escalation chain.
Mehr dazuDie harten Vorteile (messbar)
Darum wirkt LiteLog sofort
Audit-sicher ab Tag 1
Keine Nachweisdiskussion mehr – alle Signaturen sind gerichtsverwertbar dokumentiert.
DSGVO-konform & Server in Deutschland
Ihre Daten werden DSGVO-konform in deutschen Rechenzentren verarbeitet.
Push-Warnungen
Abweichungen aktiv erkennen – statt sie zufällig zu entdecken.
FAQ
Häufige Fragen zu LiteLog
How much does building cleaning software cost?
LiteLog has three flat prices: Basis €79 per month for up to 15 employees, Betrieb €199 for up to 50 employees, Profi €399 for up to 150 employees. Which plan applies depends only on the number of employee accounts; sites, rooms and devices are unlimited and client logins never count. No setup fees, no special hardware. You start with a free 14-day trial and see the full feature set before you decide.
Do I need special hardware for the building cleaning software?
No. LiteLog runs on the cleaning staff’s own smartphones (Android and iOS). Check-ins only need QR codes you print yourself or NFC tags; fixed terminals or time clocks are not required. Your own compatible devices can be added at any time.
Is the building cleaning software GDPR-compliant?
Yes. LiteLog hosts all data in Frankfurt on German servers, encrypts data transfers and offers role-based access controls. Clients receive restricted access and only see the evidence for their own sites. This reliably meets the requirements for technical and organisational safeguards.
How do I prove delivered cleaning services to clients?
Cleaning staff start their assignment via QR or NFC on site and document results with photo and timestamp. Per contract you set the agreed frequencies and service levels; LiteLog automatically evaluates whether they were met and sends the proof of service as an audit-proof PDF/A to the client.
How long does it take to set up the building cleaning software?
Setup typically takes less than an hour: sign up in the portal, create cleaning sites and tours, invite staff and place QR codes or NFC tags at the locations. No IT technician and no server infrastructure are required. Onboarding guides and videos are available.
Does the building cleaning software work offline?
Yes. Cleaning assignments can be captured offline, e.g. via NFC in areas without mobile coverage. Data is synchronised automatically once an internet connection is available.
How do cleaning staff report damage without writing long texts?
Take a photo or speak the report – nothing more is needed. AI generates title, category and severity from it; a water leak escalates automatically to the site manager before the client calls. Transcription and analysis run GDPR-compliant in the EU, and every result can be corrected manually.
Can I also manage consumables at the sites?
Yes. The optional material module keeps stock per site as a journal: every refill and withdrawal is a booking, and consumption is recorded on task completion in the app — offline-capable. A minimum-stock alert reports shortages automatically, and the material consumption report delivers the proof per site and period. The module deliberately does not replace purchasing — you keep ordering the way you do today.
Is the software suitable for cleaning at pharma and laboratory clients (GMP environments)?
Yes. LiteLog documents cleaning according to the ALCOA+ data integrity principles: person, time and area are captured directly at the place of work, corrections require a mandatory reason, and cleaning evidence is delivered as a PDF per area and period. For non-classified areas — alongside your client's GMP documentation. More on the Pharma industry page.