LiteLog Caretaker & Janitorial Software
Caretaker software bundles site patrols, tasks, time tracking and proof of service for janitorial and caretaking teams in one app. LiteLog delivers this GDPR-compliant with servers in Germany — from €39/month per package, no special hardware.
Broszura z rozwiązaniami dla Twojego obszaru zastosowania
Właściwe rozwiązanie LiteLog, łącznie z procesem, korzyściami i praktycznymi przykładami.
Specyficzne procesy dla Twojej branży
Funkcje ułatwiające codzienne życie
Praktyczne spostrzeżenia z rzeczywistych projektów
What is caretaker software?
Caretaker software bundles site patrols, tasks, time tracking and proof of service for janitorial and caretaking teams in one app. It replaces notes, spreadsheets and photo chaos with one system that documents every completed task with person, time, location and photo. LiteLog covers this across trades — caretaking, cleaning and security in one tool, GDPR-compliant with servers in Germany, from €39/month per package.
- ✓Sites & tasks: Plan properties, tours and recurring tasks centrally.
- ✓Mobile capture: Tick off tasks on site by smartphone — with photo and timestamp.
- ✓Time & attendance: Start an assignment via QR or NFC on site, no time clock.
What features should caretaker software have?
Good caretaker software covers more than a task list. The key is that tour planning, mobile capture on site, photo documentation and contract-based proof of service all come together in one system — so operations, accounting and clients see the same reliable data.
- ✓Tours & checklists: Plan and prove recurring patrols and tasks.
- ✓Photo documentation: Capture defects and completed work with image and timestamp.
- ✓Mobile time tracking: QR, NFC and GPS check-ins on existing smartphones.
Caretaking, cleaning & security in one tool
Many vendors only cover one area: Clockin pure time tracking, specialised guard-tour tools security only. Caretaking teams that also clean or guard then need multiple programs and duplicate entry. LiteLog brings caretaking, cleaning and security together in one platform — with the same master data, one login and one set of analytics.
- ✓One system for all trades instead of separate point solutions
- ✓Unified site and employee master data
- ✓Cross-trade analytics across all contracts
Time tracking & proof of service on site
Caretakers start and end their assignment directly on site via QR code or NFC — without a fixed time clock. Times, breaks and completed tasks are visible live in the portal and provide reliable evidence for billing and clients. Per contract you define agreed service levels and LiteLog generates the proof of service automatically.
- ✓Assignment start via QR/NFC without special hardware
- ✓Punctuality status and target-vs-actual per shift
- ✓Automatic proof of service as audit-proof PDF/A
GDPR-compliant & servers in Germany
LiteLog hosts all data in Frankfurt on German servers, encrypts transfers and controls access via role-based permissions. Clients receive their own restricted access — they see exactly the evidence for their sites, nothing more. This reliably meets the requirements for technical and organisational safeguards.
- ✓Hosting in Germany, no data transfer to third countries
- ✓Role-based permissions for staff and clients
- ✓Encrypted transfer and audit-proof logs
Hannah: AI phone assistant for the office
While your caretakers work on site, the phone rings in the office. Hannah, the AI phone assistant by LiteLog, takes these calls — answering questions from clients and tenants and capturing employee requests in a structured way. This keeps your team focused on looking after the sites.
- ✓Calls from clients and tenants are answered directly
- ✓Employee requests such as sick notes are captured in a structured way
- ✓Every conversation lands as a case in the right LiteLog module
Integrationen
Verbindet sich mit Ihren Tools
Hannah fügt sich nahtlos in die Software ein, die Ihr Unternehmen täglich nutzt — Kalender, CRM, Messenger und natürlich LiteLog.
Wszystkie funkcje Caretaker & Janitorial Software
Rounds & Control Routes
Plan, execute and document rounds and control routes digitally.
Mehr dazuIncident Documentation
Document incidents with text, photos and timestamps.
Mehr dazuTime Tracking via QR Code
Many companies use simple time tracking systems. But time alone is not enough when attendance, location and reliability are decisive. LiteLog is more than time tracking—it is a location-based attendance and proof system.
Mehr dazuAttendance Tracking App
LiteLog's attendance tracking app enables organizations to capture attendance digitally, tamper-proof, and legally compliant. Check-ins happen via smartphone, QR code, NFC or kiosk—without paper lists or Excel.
Mehr dazuService-Level Reports
Measure agreed service levels per client automatically and deliver a revision-safe service-level report at the end of every period.
Mehr dazuAlarm Notifications
Automatic alerts for missed patrols, reports or shift check-ins.
Mehr dazuDie harten Vorteile (messbar)
Darum wirkt LiteLog sofort
Audit-sicher ab Tag 1
Keine Nachweisdiskussion mehr – alle Signaturen sind gerichtsfest dokumentiert.
DSGVO-konform & Server in Deutschland
Ihre Daten werden DSGVO-konform in deutschen Rechenzentren verarbeitet.
Push-Warnungen
Abweichungen aktiv erkennen – statt sie zufällig zu entdecken.
FAQ
Häufige Fragen zu LiteLog
How much does caretaker software cost?
LiteLog bills as a transparent monthly licence — packages from €39/month, billed per package and not per employee. There are no setup costs and no special hardware. You start with a 14-day free trial and see the full feature set before you decide. Employee count and sites can be expanded without a per-person surcharge.
Do I need special hardware for the caretaker software?
No. LiteLog runs on the caretakers’ own smartphones (Android and iOS). Check-ins only need QR codes you print yourself or NFC tags; fixed terminals or time clocks are not required. Your own compatible devices can be added at any time.
Is the caretaker software GDPR-compliant?
Yes. LiteLog hosts all data in Frankfurt on German servers, encrypts data transfers and offers role-based access controls. Clients receive restricted access and only see the evidence for their own sites. This reliably meets the requirements for technical and organisational safeguards.
Does the caretaker software also cover cleaning and security?
Yes. Unlike specialised tools (e.g. Clockin for time tracking only, pure guard-tour tools for security only), LiteLog brings several trades together in one system. Caretaking, cleaning and security staff work with the same site and employee master data, one login and shared analytics — without duplicate entry.
How long does it take to set up the caretaker software?
Setup typically takes less than an hour: sign up in the portal, create sites and tours, invite staff and place QR codes or NFC tags at the locations. No IT technician and no server infrastructure are required. Onboarding guides and videos are available.
Does the caretaker software work offline?
Yes. Patrols and tasks can be captured offline, e.g. via NFC in basements or areas without mobile coverage. Data is synchronised automatically once an internet connection is available.