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LiteLog Building Cleaning Software
Building cleaning software bundles site planning, time tracking, photo documentation and proof of service for cleaning companies in one app. LiteLog delivers this GDPR-compliant with servers in Germany — from €39/month per package, no special hardware.
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What is building cleaning software?
Building cleaning software bundles site planning, time tracking, photo documentation and proof of service for cleaning companies in one app. It replaces paper sheets and spreadsheets with one system that documents every cleaning assignment with person, time, location and photo. LiteLog covers this across trades — cleaning, caretaking and security in one tool, GDPR-compliant with servers in Germany, from €39/month per package.
- ✓Sites & districts: Plan cleaning sites, frequencies and tours centrally.
- ✓Mobile capture: Start an assignment on site via QR or NFC — no time clock.
- ✓Photo documentation: Before/after and special cleaning with image and timestamp.
- ✓Proof of service: Document delivered cleaning services per client automatically as PDF/A.
- ✓Analytics: Live dashboard, reports and exports for billing and clients.
What features should building cleaning software have?
Good building cleaning software covers more than just time tracking. The key is that site planning, mobile capture on location, photo documentation and contract-based proof of service all come together in one system — so operations, accounting and clients see the same reliable data.
- ✓Tours & frequencies: Plan and prove recurring cleaning and special jobs.
- ✓Mobile time tracking: QR, NFC, GPS and Bluetooth beacon check-ins on existing smartphones.
- ✓Photo documentation: Capture cleaning results and defects with image and timestamp.
- ✓Proof of service & SLA: Measure fulfilment rates per contract and report automatically.
- ✓Reports & export: PDF/A in corporate design, CSV and Excel for payroll and clients.
- ✓GDPR & German servers: Encryption, role-based permissions, hosting in Frankfurt.
Cleaning, caretaking & security in one tool
Many vendors only cover one area: Clockin pure time tracking, specialised guard-tour tools security only. Cleaning companies that also offer caretaking or security then need multiple programs and duplicate entry. LiteLog brings cleaning, caretaking and security together in one platform — with the same master data, one login and one set of analytics.
- ✓One system for all trades instead of separate point solutions
- ✓Unified site and employee master data
- ✓Cross-trade analytics across all contracts
Time tracking & proof of service on site
Cleaning staff start and end their assignment directly on site via QR code or NFC — without a fixed time clock. Times, breaks and delivered services are visible live in the portal and provide reliable evidence for billing and clients. Per contract you define agreed service levels and LiteLog generates the proof of service automatically.
- ✓Assignment start via QR/NFC without special hardware
- ✓Punctuality status and target-vs-actual per shift
- ✓Automatic proof of service as audit-proof PDF/A
Mobile time tracking for building cleaning
Cleaning teams work spread across many sites — a time clock at headquarters captures none of it. Mobile time tracking for building cleaning means staff clock in with their own smartphone directly on location, and LiteLog assigns the time to the right site automatically. Operations sees live which site is currently staffed — no phone calls, no paper.
- ✓Clock in on site via smartphone — times land on the right contract automatically
- ✓Optional GPS location proof per clock-in
- ✓Works offline, e.g. in basements and underground car parks — syncs automatically
Time tracking in building cleaning: legal obligations
In Germany, building cleaning is one of the sectors listed in Section 2a of the Undeclared Work Act. Section 17 of the Minimum Wage Act therefore applies: employers must record start, end and duration of daily working time — within seven days, retained for two years. On top of that, the ECJ (2019) and the Federal Labour Court (2022) require a system that records all working time systematically. Customs inspections without records can trigger fines of up to €30,000.
- ✓Building cleaning is explicitly a record-keeping sector (Section 2a Undeclared Work Act)
- ✓Start, end, duration per working day — 7-day deadline, 2-year retention (Section 17 MiLoG)
- ✓LiteLog fulfils the obligation automatically: every clock-in logged audit-proof
Electronic time tracking: QR scan on site instead of a time clock
Electronic time tracking in building cleaning needs no fixed hardware: a laminated QR code or an NFC tag at the site entrance is enough. Staff scan when arriving and leaving, and the system logs time, person and site tamper-proof. Compared to paper timesheets and spreadsheets, there is no late entry, no calculation error and no suspicion of manipulation — and the payroll export is one click.
- ✓Print-your-own QR codes or NFC tags — no time clock, no maintenance
- ✓Every clock-in logged audit-proof with timestamp, person and site
- ✓Monthly export as Excel or PDF for payroll and clients
More than 10 years experience in this industry
Companies already working with LiteLog
86M
People of aplio bank
Enregistrement du temps pour les entreprises de nettoyage – numérique, précis et traçable
Read the customer story →3-star hotel with 2 locations digitizes control rounds with two company smartphones and no extra hardware.
Read the customer story →Sekuris Services GmbH & Co. KG
Contrôle numérique des gardiens et enregistrement du temps pour plus de 20 sites dans toute l'Allemagne
Read the customer story →Integrationen
Verbindet sich mit Ihren Tools
Hannah fügt sich nahtlos in die Software ein, die Ihr Unternehmen täglich nutzt — Kalender, CRM, Messenger und natürlich LiteLog.
Toutes les fonctionnalités Building Cleaning Software
Time Tracking via QR Code
Clock in, break, clock out — one QR scan at the site is enough. Unlike plain time tracking, LiteLog also documents where the work happened: every stamp carries time, location and user, and becomes solid ground for payroll and client invoicing.
Mehr dazuAttendance Tracking App
LiteLog's attendance tracking app replaces paper lists and Excel: check-in via smartphone, QR code, NFC or kiosk — tamper-proof with time and location. You see live who is on site right now; in an emergency, one click turns it into the evacuation list.
Mehr dazuRounds & Control Routes
Did the night shift really check every floor? Patrols built from NFC or QR checkpoints guide your staff step by step through the site — every scan is documented audit-proof, and if a patrol is missed, the alarm system triggers automatically.
Mehr dazuService-Level Reports
Measure agreed service levels per client automatically and deliver a revision-safe service-level report at the end of every period.
Mehr dazuIncident Documentation
Forced door, water damage, shift handover: your employee takes a photo or records a voice memo — the AI categorizes the report automatically, and serious cases escalate via workflow straight to the site manager.
Mehr dazuAlarm Notifications
Night shift not started, patrol skipped, check-in missing? LiteLog doesn't wait for the monthly report — it alerts immediately, via push, email, SMS or phone call, optionally as a multi-level escalation chain.
Mehr dazuDie harten Vorteile (messbar)
Darum wirkt LiteLog sofort
Audit-sicher ab Tag 1
Keine Nachweisdiskussion mehr – alle Signaturen sind gerichtsfest dokumentiert.
DSGVO-konform & Server in Deutschland
Ihre Daten werden DSGVO-konform in deutschen Rechenzentren verarbeitet.
Push-Warnungen
Abweichungen aktiv erkennen – statt sie zufällig zu entdecken.
FAQ
Häufige Fragen zu LiteLog
How much does building cleaning software cost?
LiteLog bills as a transparent monthly licence — packages from €39/month, billed per package and not per employee. There are no setup costs and no special hardware. You start with a 14-day free trial and see the full feature set before you decide. Employee count and sites can be expanded without a per-person surcharge.
Do I need special hardware for the building cleaning software?
No. LiteLog runs on the cleaning staff’s own smartphones (Android and iOS). Check-ins only need QR codes you print yourself or NFC tags; fixed terminals or time clocks are not required. Your own compatible devices can be added at any time.
Is the building cleaning software GDPR-compliant?
Yes. LiteLog hosts all data in Frankfurt on German servers, encrypts data transfers and offers role-based access controls. Clients receive restricted access and only see the evidence for their own sites. This reliably meets the requirements for technical and organisational safeguards.
How do I prove delivered cleaning services to clients?
Cleaning staff start their assignment via QR or NFC on site and document results with photo and timestamp. Per contract you set the agreed frequencies and service levels; LiteLog automatically evaluates whether they were met and sends the proof of service as an audit-proof PDF/A to the client.
How long does it take to set up the building cleaning software?
Setup typically takes less than an hour: sign up in the portal, create cleaning sites and tours, invite staff and place QR codes or NFC tags at the locations. No IT technician and no server infrastructure are required. Onboarding guides and videos are available.
Does the building cleaning software work offline?
Yes. Cleaning assignments can be captured offline, e.g. via NFC in areas without mobile coverage. Data is synchronised automatically once an internet connection is available.
How do cleaning staff report damage without writing long texts?
Take a photo or speak the report – nothing more is needed. AI generates title, category and severity from it; a water leak escalates automatically to the site manager before the client calls. Transcription and analysis run GDPR-compliant in the EU, and every result can be corrected manually.
Is time tracking mandatory in building cleaning?
Yes, in Germany. Building cleaning is one of the sectors listed in Section 2a of the Undeclared Work Act, so Section 17 of the Minimum Wage Act applies: employers must record start, end and duration of daily working time for all employees — within seven days, retained for two years. In addition, the ECJ (2019) and the Federal Labour Court (2022) require systematic recording of all working time. Customs inspections without records can trigger fines of up to €30,000.
How does mobile time tracking work in building cleaning?
Cleaning staff clock in with their own smartphone directly on site — by scanning a QR code or NFC tag at the entrance. The time is assigned to the right site and contract automatically, with optional GPS location proof. Recording also works offline, e.g. in basements or underground car parks; data syncs automatically. Operations sees live in the portal which site is currently staffed.
What distinguishes electronic time tracking from a time clock?
A time clock is installed at one fixed location — useless for cleaning teams that visit several sites a day. Electronic time tracking via app only needs a QR code or NFC tag at each site: no hardware purchase, no maintenance, and every clock-in is logged audit-proof with time, person and site. The payroll export takes one click instead of retyping.