96%
Trusted by companies
Solution LiteLog
LiteLog Facility Management Software
Facility management software bundles site administration, [scheduling](/en/features/einsatzplanung), [time tracking](/en/features/zeiterfassung) and [proof of service](/en/features/berichte) for building service providers in one app. LiteLog delivers this GDPR-compliant with servers in Germany — from €39/month per package, no special hardware.
What is facility management software?
Facility management software bundles site administration, scheduling, time tracking and proof of service for building service providers in one app — instead of paper sheets, spreadsheets and separate point solutions, one system documents every assignment with person, time, location and task. LiteLog covers this across trades: cleaning, caretaking and security in one tool, GDPR-compliant with servers in Germany, from €39/month per package.
- ✓Sites & locations: Manage buildings, areas and contacts centrally.
- ✓Scheduling: Plan shifts and tours, compare target vs. actual in real time.
- ✓Time & attendance: Check in via QR, NFC or GPS on site — no time clock.
- ✓Proof of service: Document delivered services per client automatically as PDF/A.
- ✓Analytics: Live dashboard, reports and exports for billing, clients and audits.
What features should facility management software have?
Good facility management software covers more than just time tracking. The key is that scheduling, mobile capture on site, incident documentation and contract-based proof of service all come together in one system — so operations, accounting and clients see the same reliable data.
- ✓Multi-trade: Cleaning, caretaking and security in one tool instead of three separate programs.
- ✓Mobile capture: QR, NFC, GPS and Bluetooth beacon check-ins on the employees’ own smartphones.
- ✓Patrols & tasks: Plan and prove tours, checklists and checkpoints.
- ✓Proof of service & SLA: Measure fulfilment rates per contract and report automatically.
- ✓Reports & export: PDF/A in corporate design, CSV and Excel for payroll and clients.
- ✓GDPR & German servers: Encryption, role-based permissions, hosting in Frankfurt.
Multi-trade: cleaning, caretaking & security in one tool
Specialised guard-tour tools cover only security, Clockin only time tracking — providers running several trades then maintain multiple programs with duplicate data entry. LiteLog brings cleaning, caretaking and security together in one platform: the same master data, one login, one set of analytics.
- ✓One system for all trades instead of separate point solutions
- ✓Unified site and employee master data
- ✓Cross-trade analytics across all contracts
Time tracking & proof of service on site
Employees start and end their assignment via QR code or NFC directly on site — times, breaks and tasks appear live in the portal, with no fixed time clock. Per contract you define agreed service levels, and LiteLog automatically generates the proof of service for billing and clients.
- ✓Assignment start via QR/NFC without special hardware
- ✓Punctuality status and target-vs-actual per shift
- ✓Automatic proof of service as audit-proof PDF/A
Supplies & equipment across all trades
Cleaning agents in the office building, road salt at the property, radios with the security team: the optional material module keeps consumables per site as a provable journal, and equipment per person with signature and receipt. Requests run with approval — from the app, the back office or the client via the customer-portal module Material — and proven consumption is re-billed to your customers via LiteBill.
- ✓Stock per site calculated from bookings — with traffic-light status and minimum-stock alert
- ✓Material requests with approval — for clients too, via the customer portal
- ✓Consumption proof per site and period, re-billing via LiteBill
GDPR-compliant & servers in Germany
LiteLog hosts all data in Frankfurt on German servers, encrypts transfers and controls access via role-based permissions. Clients receive their own restricted access — they see exactly the evidence for their sites, nothing more; this supports the requirements for technical and organisational safeguards.
- ✓Hosting in Germany, no data transfer to third countries
- ✓Role-based permissions for staff and clients
- ✓Encrypted transfer and audit-proof logs
Hannah: AI phone assistant for the office
While your teams work on site, Hannah, the AI phone assistant by LiteLog, takes the calls in the office — answering questions from clients and prospects and capturing employee requests in a structured way. This keeps your team focused on running the sites.
- ✓Calls from clients and prospects are answered directly
- ✓Employee requests such as sick notes are captured in a structured way
- ✓Every conversation lands as a case in the right LiteLog module
More than 10 years experience in this industry
Companies already working with LiteLog
86M
People of aplio bank
Sekuris Services GmbH & Co. KG
Contrôle numérique des gardiens et enregistrement du temps pour plus de 20 sites dans toute l'Allemagne
Read the customer story →3-star hotel with 2 locations digitizes control rounds with two company smartphones and no extra hardware.
Integrationen
Verbindet sich mit Ihren Tools
Hannah fügt sich nahtlos in die Software ein, die Ihr Unternehmen täglich nutzt — Kalender, CRM, Messenger und natürlich LiteLog.
Toutes les fonctionnalités Facility Management Software
Time Tracking via QR Code
Clock in, break, clock out — one QR scan at the site is enough. Unlike plain time tracking, LiteLog also documents where the work happened: every stamp carries time, location and user, and becomes solid ground for payroll and client invoicing.
Mehr dazuAttendance Tracking App
LiteLog's attendance tracking app replaces paper lists and Excel: check-in via smartphone, QR code, NFC or kiosk — tamper-proof with time and location. You see live who is on site right now; in an emergency, one click turns it into the evacuation list.
Mehr dazuRounds & Control Routes
Did the night shift really check every floor? Patrols built from NFC or QR checkpoints guide your staff step by step through the site — every scan is documented audit-proof, and if a patrol is missed, the alarm system triggers automatically.
Mehr dazuService-Level Reports
Measure agreed service levels per client automatically and deliver a revision-safe service-level report at the end of every period.
Mehr dazuIncident Documentation
Forced door, water damage, shift handover: your employee takes a photo or records a voice memo — the AI categorizes the report automatically, and serious cases escalate via workflow straight to the site manager.
Mehr dazuAlarm Notifications
Night shift not started, patrol skipped, check-in missing? LiteLog doesn't wait for the monthly report — it alerts immediately, via push, email, SMS or phone call, optionally as a multi-level escalation chain.
Mehr dazuDie harten Vorteile (messbar)
Darum wirkt LiteLog sofort
Audit-sicher ab Tag 1
Keine Nachweisdiskussion mehr – alle Signaturen sind gerichtsfest dokumentiert.
DSGVO-konform & Server in Deutschland
Ihre Daten werden DSGVO-konform in deutschen Rechenzentren verarbeitet.
Push-Warnungen
Abweichungen aktiv erkennen – statt sie zufällig zu entdecken.
FAQ
Häufige Fragen zu LiteLog
How much does facility management software cost?
LiteLog bills as a transparent monthly licence — packages from €39/month, billed per package and not per employee. There are no setup costs and no special hardware. You start with a 14-day free trial and see the full feature set before you decide. Employee count and sites can be expanded without a per-person surcharge.
Do I need special hardware for the facility management software?
No. LiteLog runs on the employees’ own smartphones (Android and iOS). Check-ins only need QR codes you print yourself or NFC tags; fixed terminals or time clocks are not required. Your own compatible devices can be added at any time.
Is the facility management software GDPR-compliant?
Yes. LiteLog hosts all data in Frankfurt on German servers, encrypts data transfers and offers role-based access controls. Clients receive restricted access and only see the evidence for their own sites. This reliably meets the requirements for technical and organisational safeguards.
Does the software cover cleaning, caretaking and security at once?
Yes. Unlike specialised tools (e.g. pure guard-tour tools for security only, Clockin for time tracking only), LiteLog brings several trades together in one system. Cleaning teams, caretaking and security staff work with the same site and employee master data, one login and shared analytics — without duplicate entry.
How long does it take to set up the facility management software?
Setup typically takes less than an hour: sign up in the portal, create sites, invite staff and place QR codes or NFC tags at the locations. No IT technician and no server infrastructure are required. Onboarding guides and videos are available.
Does the facility management software work offline?
Yes. Assignments and patrols can be captured offline, e.g. via NFC in areas without mobile coverage. Data is synchronised automatically once an internet connection is available.
Can LiteLog prioritise incoming incident reports automatically?
Yes. Every report automatically receives a category, severity and title – for photos, the AI analyses the image. Your workflows react to the severity: critical reports escalate immediately to the responsible site manager, routine cases land as tasks in the plan. The feature is opt-in; €5 of AI budget per month is included.
Can I manage supplies and equipment at the sites?
Yes. The optional material module keeps consumables per site as a provable journal with traffic-light status and minimum-stock alerts; consumption is recorded on task completion in the app. Equipment and serialized items are issued to people with a signature and a PDF receipt, and requests run with approval — for clients too, via the customer-portal module Material. The module deliberately does not replace purchasing.