LiteLog Facility Management Software
Facility management software bundles site administration, scheduling, time tracking and proof of service for building service providers in one app. LiteLog delivers this GDPR-compliant with servers in Germany — from €39/month per package, no special hardware.
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The right LiteLog solution with workflows, benefits, and real-world examples.
Workflows tailored to your industry
Features that simplify daily operations
Insights from real deployments
What is facility management software?
Facility management software bundles site administration, scheduling, time tracking and proof of service for building service providers in one app. It replaces paper sheets, spreadsheets and separate point solutions with one system that documents every assignment with person, time, location and task. LiteLog covers this across trades — cleaning, caretaking and security in one tool, GDPR-compliant with servers in Germany, from €39/month per package.
- ✓Sites & locations: Manage buildings, areas and contacts centrally.
- ✓Scheduling: Plan shifts and tours, compare target vs. actual in real time.
- ✓Time & attendance: Check in via QR, NFC or GPS on site — no time clock.
What features should facility management software have?
Good facility management software covers more than just time tracking. The key is that scheduling, mobile capture on site, incident documentation and contract-based proof of service all come together in one system — so operations, accounting and clients see the same reliable data.
- ✓Multi-trade: Cleaning, caretaking and security in one tool instead of three separate programs.
- ✓Mobile capture: QR, NFC and GPS check-ins on the employees’ own smartphones.
- ✓Patrols & tasks: Plan and prove tours, checklists and checkpoints.
Multi-trade: cleaning, caretaking & security in one tool
Many vendors only cover one area: specialised guard-tour tools focus on security, Clockin on pure time tracking. Building service providers with several trades then need multiple programs and duplicate data entry. LiteLog brings cleaning, caretaking and security together in one platform — with the same master data, one login and one set of analytics.
- ✓One system for all trades instead of separate point solutions
- ✓Unified site and employee master data
- ✓Cross-trade analytics across all contracts
Time tracking & proof of service on site
Employees start and end their assignment directly on site via QR code or NFC — without a fixed time clock. Times, breaks and tasks are visible live in the portal and provide reliable evidence for billing and clients. Per contract you define agreed service levels and LiteLog generates the proof of service automatically.
- ✓Assignment start via QR/NFC without special hardware
- ✓Punctuality status and target-vs-actual per shift
- ✓Automatic proof of service as audit-proof PDF/A
GDPR-compliant & servers in Germany
LiteLog hosts all data in Frankfurt on German servers, encrypts transfers and controls access via role-based permissions. Clients receive their own restricted access — they see exactly the evidence for their sites, nothing more. This reliably meets the requirements for technical and organisational safeguards.
- ✓Hosting in Germany, no data transfer to third countries
- ✓Role-based permissions for staff and clients
- ✓Encrypted transfer and audit-proof logs
Hannah: AI phone assistant for the office
While your teams work on site, the phone rings in the office. Hannah, the AI phone assistant by LiteLog, takes these calls — answering questions from clients and prospects and capturing employee requests in a structured way. This keeps your team focused on running the sites.
- ✓Calls from clients and prospects are answered directly
- ✓Employee requests such as sick notes are captured in a structured way
- ✓Every conversation lands as a case in the right LiteLog module
Integrations
Connects with your tools
Hannah fits seamlessly into the software your company uses every day — calendar, CRM, messenger, and of course LiteLog.
Popular Facility Management Software features
Time Tracking via QR Code
Many companies use simple time tracking systems. But time alone is not enough when attendance, location and reliability are decisive. LiteLog is more than time tracking—it is a location-based attendance and proof system.
Learn more aboutAttendance Tracking App
LiteLog's attendance tracking app enables organizations to capture attendance digitally, tamper-proof, and legally compliant. Check-ins happen via smartphone, QR code, NFC or kiosk—without paper lists or Excel.
Learn more aboutRounds & Control Routes
Plan, execute and document rounds and control routes digitally.
Learn more aboutService-Level Reports
Measure agreed service levels per client automatically and deliver a revision-safe service-level report at the end of every period.
Learn more aboutIncident Documentation
Document incidents with text, photos and timestamps.
Learn more aboutAlarm Notifications
Automatic alerts for missed patrols, reports or shift check-ins.
Learn more aboutOur Standards
Secure, Flexible, GDPR Compliant
GDPR compliant
We comply with GDPR. Your data stays in Germany and we guarantee the highest security standards.
Servers in Germany
Your data is securely hosted on German servers, protected by strict German data protection laws.
Cross-platform
Backoffice works on any computer in the browser. We support iPhone and Android devices.
FAQ
Frequently asked questions about LiteLog
How much does facility management software cost?
LiteLog bills as a transparent monthly licence — packages from €39/month, billed per package and not per employee. There are no setup costs and no special hardware. You start with a 14-day free trial and see the full feature set before you decide. Employee count and sites can be expanded without a per-person surcharge.
Do I need special hardware for the facility management software?
No. LiteLog runs on the employees’ own smartphones (Android and iOS). Check-ins only need QR codes you print yourself or NFC tags; fixed terminals or time clocks are not required. Your own compatible devices can be added at any time.
Is the facility management software GDPR-compliant?
Yes. LiteLog hosts all data in Frankfurt on German servers, encrypts data transfers and offers role-based access controls. Clients receive restricted access and only see the evidence for their own sites. This reliably meets the requirements for technical and organisational safeguards.
Does the software cover cleaning, caretaking and security at once?
Yes. Unlike specialised tools (e.g. pure guard-tour tools for security only, Clockin for time tracking only), LiteLog brings several trades together in one system. Cleaning teams, caretaking and security staff work with the same site and employee master data, one login and shared analytics — without duplicate entry.
How long does it take to set up the facility management software?
Setup typically takes less than an hour: sign up in the portal, create sites, invite staff and place QR codes or NFC tags at the locations. No IT technician and no server infrastructure are required. Onboarding guides and videos are available.
Does the facility management software work offline?
Yes. Assignments and patrols can be captured offline, e.g. via NFC in areas without mobile coverage. Data is synchronised automatically once an internet connection is available.